Privacy Policy
Information on the Collection of Personal Data
The operators of these websites take the protection of your personal data very seriously. Personal data are all data that can be related to you personally, such as name, address, email addresses, and user behavior (information referring to an identifiable natural person (Art. 4, No. 1 of the EU General Data Protection Regulation (GDPR)).
Controller according to Art. 4, par. 7 GDPR is the President of KIT, Professor Dr.-Ing. Holger Hanselka, Kaiserstrasse 12, 76131 Karlsruhe, Germany, info@kit.edu (see Legals). Our Data Protection Commissioner can be contacted at datenschutzbeauftragter@kit.edu or by ordinary mail with “Die Datenschutzbeauftragte” (the data protection commissioner) indicated in the address of the envelope. When you contact us by electronic mail or via a contact form, the data given by you (your email address and, if applicable, your name and your phone number) will be stored by us to answer your questions.
The data arising in this connection will be erased as soon as storage will no longer be required or processing will be restricted, if legal obligations to retain the data exist. We would like you to note that internet-based data transmission (e.g. when communicating by electronic mail) may have security gaps. Absolute protection of data against access by third parties may not be guaranteed.
Registration for the 11th KSETA Plenary Workshop
When you complete the form to register for the KSETA workshop we process the following personal data: First Name, Last Name, Institute, Email Address. We collect and store the data to identify you as a participant of the event, and as a reference for workshop related activities. The legal basis is Art. 6, par. 1, clause 1, (b) GDPR, as the data is needed to fulfil the contractual obligations. With the registration to this workshop you agree that your above-mentioned data will be visible in the participant list. In addition you can give the following information: Title, Fellow/PI/guest. We collect and store this data to address you with your title and to identify your institution. Since you give this information voluntarily, we process the data on basis of Art. 6, par. 1, clause 1, (a) GDPR.
According to Art. 7 par. 3 GDPR you have the right to withdraw your consent at any time with effect for the future. The withdrawal may also refer to parts of your consent. The consent is voluntary. There are no disadvantages if it is denied or withdrawn. Your data will be kept for as long as necessary to carry out the event and there are statutory storage requirements. After expiry of the statutory retention periods (especially tax and commercial regulations) your data will be deleted unless you have expressly consented to any further use of the data.
Your Rights
As far as your personal data stored by us are concerned, you have the following rights: Right of access (Article 15 GDPR), Right to rectification (Article 16 GDPR), Right to erasure (Article 17 GDPR), Right to restriction of processing (Article 18 GDPR), Right to data portability (Article 20 GDPR). In addition, you have the right to complain about the processing of your personal data by us with a supervisory authority (Art. 77 GDPR). In the case of manifestly unfounded or excessive requests, we can charge a reasonable fee. Otherwise, information will be provided free of charge (Art. 12, par. 5 GDPR). In the case of reasonable doubts concerning the identity of the natural person asserting the above rights, we may request the provision of additional information necessary to confirm the identity of the data subject (Art. 12, par. 6 GDPR).
